Wagepoint 2.0

Time by Wagepoint seamlessly integrates with Wagepoint Payroll to streamline your payroll process. This guide offers clear instructions to make the most of this powerful tool.

How It Works

Upon connecting Wagepoint Payroll and Time by Wagepoint  employees are manually  mapped between the two systems, allowing you to import approved hours from the Time application into Wagepoint Payroll with a single click.

In the initial release (WP 2.0), it's important to understand that we do not support multiple jobs on the payroll side. Until we introduce support for multiple jobs and job mapping (expected  January 2024) all recorded 'Time In' and 'Time Out' entries will be linked to  a single job in the payroll system, irrespective of the number of jobs an employee may work in the Time system.

Set Up for Wagepoint Payroll

If you haven't added employees in the Wagepoint Payroll system, please do that first.  

Set Up Time by Wagepoint

 If you haven't set up Time by Wagepoint, navigate to https://time.wagepoint.com/ to start your free trial. 

 If you have set up Time, but employees haven't been added, you may add employees manually or import them from Wagepoint via .csv

Setting Up Integration

1. Go to the Wagepoint Add-ons Library and select the Time by Wagepoint tile

2.  After being directed to the connection page, click "connect" in the upper right. 

3. You'll be redirected to www.time.wagepoint.com. Sign in to  Time by Wagepoint.  

4. After signing into Time by Wagepoint, click "Connect" to establish a link between time and payroll.

5. When you click 'connect,' it will take you back to Payroll where you'll need to perform additional setup to match individuals between the two systems. To get started, click on the 'People matching' tab located at the top.

Please note that if there's a clear match between the first and last names in both Time and Wagepoint, our system will automatically suggest these matches. You can simply confirm them with a click.

However, if there are no clear matches or auto-suggestions, you have the option to manually establish the match. On the Time side (the right-hand side), click the drop-down menu and select the name you want to link.

In cases where no match exists, you can try typing the name. If it still doesn't exist, please check the people profiles in Time. If necessary, add them, and then repeat the matching process.

Save the matches. 

6.  Once the matches have been saved, a "Connected" status indicates a successful connection.  

Integration Interface Overview

1. Overview Tab: Explains the process and highlights additional setup for people and job 

     matching.

2. People Matching: Map employee names between Wagepoint and Time. Use the drop-down 

    menu to confirm or select the correct name, then click "Save." If successful, "Changes saved" 

    appears. To disconnect, choose "Disconnect" in the Additional Support menu.

3.  Additional Support: Offers step-by-step knowledge base articles and the option to disconnect 

     Wagepoint from Time.

Recording Time:

Employees can clock in/out or record time according to the company's timesheet method. Once  entries exist, the timesheets need to be run and approved  to process the payroll. Once you've set up your employees and approved time entries, you can initiate the hours integration process.

Note: In Time 2.0, only certain pay codes (such as Regular, OT, and PTO) are imported into the payroll system. Contractor hours, categorized under a pay income code that is not regular pay, are not included in this import.

Contractor Hours

If there are contractor hours to be recorded, please be aware that you will need to run and approve two separate reports. First, generate and approve a report for hourly and salaried employees. This report can be imported directly into the payroll system. Second, generate a separate report for contractor hours. Unlike the first report, this one will need to be manually entered into the payroll system. This ensures that all hours, both regular and contractor, are accurately accounted for in your payroll processing.

Importing Hours from Time to Payroll  for Normal Hourly and Salaried Employees 

7.  In Wagepoint Payroll, go to the "Payroll" option in the left navigation menu, select Run.

8.  Then if the pay period is correct, select continue. 

The first time you run this integration, you will see this message instructing you on how to import your  hours. 

*Note that only users with submit access in Wagepoint Payroll can click the Import Hours button, and only approved hours will be imported. If there are unapproved hours, the tooltip (i) will  indicate this.

9. Check all the employes whose hours you want to import and then Select Import Hours 

*Note:  If there are zero hours for a selected employee, that employee will need to be excluded from payroll (by unchecking the box by their name), before  you can continue.  

*Note: Only hours worked will be imported.  PTO hours do not import to Wagepoint Payroll. 

10.  Click Continue. 

 Taxes Screen

The taxes screen will display taxes broken down by province.  

11.  Click Continue.  

Review and Approve

This provides a final opportunity to look over all wages and payment types before approving.    

12.  Click Approve.