State – select your employee’s state of residence. The system will use this selection as the employee’s state of employment as well. Note: navigate to the employee's Tax info tab to change the state of employment.
Paygroup – assign the payroll frequency with which the employee will be paid.
Pay rate – enter the employee’s gross rate of pay, without the $ symbol.
Pay type – select if the employee is paid an hourly rate or an annual salary.
Hire date – use the date picker to select the employee’s start date. Note: employees with hire dates in the future will not appear in payrolls until their hire date falls within the pay cycle.
Once you save the record, you will be directed to the employee’s Person tab.
Birth date – enter your employee’s birth date. Note: certain rules and exemptions apply to employees below 18 years of age. Minors must meet specific criteria based on age, relationship to the employer, and type of work to be eligible to work in the US. Learn more
Social Security Number (SSN) – enter your employee’s 9-digit SSN. Note: request each new employee's SSN within three (3) days of the day on which their employment begins.
Employee address – enter the address details for your employee. This information will be displayed on their paystub and year-end report i.e. Form W-2. Employees with online access to the employee portal can update their address directly.
Email – add an email address to allow your employee to access the employee portal online and receive email notifications when paystubs are available.