(CA) Add employee profile details

1. Navigate to Employees > Employees tab.
   
   
2. Click “Add new employee.”
   
   
3. First name – Enter your employee’s first name.
   
   
4. Last name – Enter your employee’s last name.
5. Hire date – Use the date picker to select the employee’s start date. Note: employees with hire dates in the future will not appear in payrolls until their hire date falls within the pay cycle. 
   
   
6. Once you save the record, you will be directed to the employee’s Person tab.
   
   
7. Birth date – Enter your employee’s birth date. Note: employees below 18 years of age are exempt from contributions toward the Canada Pension Plan (CPP) and CPP contributions will automatically be set to No in the employee’s Tax info tab.
   
   
8. Social Insurance Number (SIN) – Enter your employee’s 9-digit SIN. Note: Request each new employee's SIN within three (3) days of the day on which their employment begins.
   
   
9. Employee address – Enter the address details for your employee. This information will be displayed on their paystub and year-end report i.e. T4, T4A, RL1. Employees with online access to the employee portal can update their address directly. 
   
   
10. Email – Add an email address to allow your employee to access the employee portal online and receive email notifications when paystubs are available.
    
    
11. Click the Job tab
12. Province of employment – Select your employee’s province of employment. 
    
    Notes for Québec employees: 
    
    
    • In order to select “Québec” as the employee’s province of employment, you must first provide a valid Revenu Québec (RQ) number for your company. Without a valid RQ number, “Québec” will be disabled in the drop-down menu of provinces. 
      
      To provide a valid RQ number for your company:
      
      1.    Click on the “Company" tab.
      2.    Navigate to Company Info > Payroll Details > Revenu Québec Number.
      3.    Enter a valid 10-digit RQ payroll number. Note: If you enter an invalid RQ number, the field will display in red and you will not be able to click “Save Changes” until you enter a valid RQ number. A valid RQ number consists of 16 characters in the following format: 10 digit business number + RS + 4 digit account number. For example: 0000000000RS0001.
      4.    Click “Save Changes”.
      
      Once you have a valid RQ number in the system, you will be able to select “Québec” as employee’s province of employment by navigating back to the beginning of Step 5 and choosing “Québec” from the drop-down menu. (It will now be enabled.)
      
      
    • If you have a payroll in the system: Once you have entered a valid RQ number and clicked “Save Changes,” the field will become read-only and you will no longer be able to edit this number. You will need to contact Wagepoint support to change your RQ number. The fastest way to get in touch is by submitting a ticket.  
      
      
13. Paygroup – Assign the payroll frequency with which the employee will be paid.
    
    
14. Pay rate – Enter the employee’s gross rate of pay, without the $ symbol. 
    
    
15. Pay type – Select if the employee is paid an hourly rate or an annual salary.
16. Save changes to complete the employee profile.