(CA) Create paygroups

1. Navigate to the Company > Paygroups tab.

2. Click “Add a paygroup.”

3. Payroll frequency – select the frequency with which your employees are paid. Note: employees and contractors, paid annually or hourly, can be included in the same paygroup if they have the same payroll frequency and payroll dates i.e. pay period and pay date.

   • Weekly – 52 payrolls over the course of a year, paid out once a week
   • Biweekly – 26 payrolls over the course of a year, paid out once every two weeks
   • Semi-monthly – 24 payrolls over the course of a year, paid out once every 15 days, most commonly the 15th and the 30th of each month.
   • Monthly – 12 payrolls over the course of a year, paid out once a month

4. Payroll frequency impacts the calculation of employee taxes and is also used to establish payroll cycle dates and pay dates. 

5. Paygroup name – enter a description to easily identify your paygroup, especially helpful if you have multiple paygroups. 

6. Save changes to add paygroups.

7. Employees are automatically added to the first paygroup on the list. In case of multiple paygroups, navigate to an employee’s Job tab to assign them to a specific paygroup.

Important Note: do not move Employees between paygroups unless it is to be a permanent change.  A paygroup is an employees permanent "home" and moving an employee from one paygroup to another will cause issues with taxation, reporting, ROEs, direct deposit etc.  If you need to do a one off payment, please use an off cycle (see article for offcycle payrolls)