(CA) Manual payments - turn off direct deposit

(CA) Manual payments - turn off direct deposit

There are some scenarios where you may need to run a manual payroll in Wagepoint - when you want the system to record the numbers but do not want to pay by direct deposit. These can include the following:

• Missed payroll deadline
• Missed payroll
• Missed employee
• Employee started mid-cycle
• Missed holiday pay
• Corrections
• Need more time to process payroll

There are two ways to pay manually in Wagepoint: 

• On an individual basis - this is used for those payrolls where you have one or more employee(s) who you need to pay manually but you want all other employees to receive their regularly scheduled payroll by direct deposit.
• The whole company - this is used if you want the entire payroll to be recorded manually.

Wagepoint will record all of the numbers, collect and remit the source deductions.  The net pay(s) will remain behind in the company account so you can issue a cheque or an e-transfer.

Paying people manually on an individual basis:

1. Navigate to the "Employee" tab. 
2. Scroll down until you find the employee you wish to set up for manual payments.
3. Select the "Direct Deposit" tab and click red X to disable the banking information.
   (Repeat for any employees and continue with payroll).

Note: On the Preview page you see if there is no green check mark in the direct deposit column for the individual(s). This is letting you know they do not have any active banking information in the system. 

Reactivating direct deposit on an individual basis: 

When reactivating the deposit information for the individual, be sure to wait until the final reports (eg. pay stubs, invoices etc.) have generated or the employee will get paid via direct deposit.

1. Navigate to the "Employee" tab. 
2. Scroll down until you find the employee you wish to set up for manual payments.
3. Select the "Direct Deposit" tab and click the green check mark to re-activate the banking information.
   (Repeat for any employees and continue with payroll).

Paying the entire payroll manually:

1. Navigate to the Settings icon in the top right hand corner of the Wagepoint home page. 
2. Select “Account Settings” from the drop-down menu. 
3. In the Company Settings section, locate "Employees Paid by Direct Deposit". Set the toggle “No” (will display red) to disable direct deposit payment for the entire payroll.
4. When you go to process payroll,  a pop up box will appear,  following the dates page,  warning you that Direct Deposits are off.  Click "Proceed anyways".

Note: On the Preview page (final step in the payroll process) you will see a green check mark in the  Direct Deposit column.  This is indicating there is active banking in place for that person IF the  payroll was being paid via direct deposit, which in this case  they are not.

Reactivating direct deposit for entire payroll: 

To reactivate the direct deposits for the next run. Be sure to log back into Wagepoint after final reports have generated (eg. Pay stubs, invoices) or your next payroll will also be processed as a manual pay. 

1. Navigate to the Settings icon in the top right hand corner of the Wagepoint home page.
2. Select “Account Settings” from the drop-down menu. 
3. In the Company Settings section, locate "Employees Paid by Direct Deposit". Set the toggle “Yes” (will display green) to reactivate direct deposit payment for the entire payroll.