(CA) Manual payments - turn off direct deposit

(CA) Manual payments - turn off direct deposit

There are some instances where you may need to run a manual payroll in Wagepoint (you want the system to record the numbers but do not want to pay via direct deposit).  These can include the following:

• Missed payroll deadline
• Missed payroll
• Missed employee
• Employee started mid-cycle
• Missed holiday pay
• Corrections
• Need more time to process payroll
• ETC.

There are two ways to pay manually in our system.  

• On an individual basis - this is used for those payrolls where you have one or more people who you need to pay manually but you want everyone else to receive their pay via direct deposit.
• OR the whole company - this is used if you want the entire payroll to be recorded manually.

Wagepoint will record all of the numbers and collect and remit the source deductions.  The Net  pay(s) will remain behind in the company account so you can issue a cheque or an e-transfer.

Paying people manually on an individual basis:

1.  Go to the Employee tab > click the Employees name > Direct Deposit tab > Click the red X to disable the banking information > repeat for any others > continue with payroll.
   Note: On the Preview page you will notice there is no green check mark in the direct deposit column for the individual(s). This is letting you know they do not have any active banking information in the system.
   
   
2. To reactivate the deposit information for the individual, be sure to wait until the final reports (eg. pay stubs, invoices etc) have generated or the employee will get paid via direct deposit.  Then go to the Employee tab > click the Employees name > Direct Deposit > click the green check mark to re-activate the banking information > repeat for any others.
   

Paying the entire payroll manually:

1. Go to the Settings Icon > Account Settings > under the Settings tab, scroll down to "Employees Paid by Direct Deposit" (4th one down on the left) > Toggle to No > Save.
   
   
2. Process Payroll as per normal - you will get a pop up box just after the dates page warning you that Direct Deposits are off.  Click "Proceed anyways".
   Note: On the Preview page (final step in the payroll process) you will see a green check mark in the  Direct Deposit column.  This is indicating there is active banking in place for that person IF the  payroll was being paid via direct deposit, which in this case  they are not. 
   
   
3. To reactivate the direct deposits for the next run, please be sure to log back in to the application after final reports have generated (eg. Pay stubs, invoices) to toggle the direct deposits back on.  Otherwise your next payroll will also be processed as a manual pay.