2019 Release notes

March 2019

We released the following features and bug fixes in Wagepoint on March 20, 2019.

Features/enhancements

1. QPIP toggle – employers can setup QPIP exemptions for QC-based employees separate from EI. Learn more 
2. Unlock employee accounts – if employees enter their password incorrectly multiple times in a row, the account is locked automatically. Employers can unlock these accounts to enable access. Learn more

April 2019

We released the following features and bug fixes in Wagepoint on April 3, 2019.

Features/enhancements

1. CSV Earnings import – use the new CSV Earnings import to add income to your hourly and salaried employees and contractors faster. Learn more 
2. Payroll by cycles report – this custom report has been updated to include external employee IDs. 

Bug fixes

1. Posting journal report – updated the report so that accrued vacation pay is mapped correctly when the employee accrues vacation and the balance is drawn down.

We released the following features and bug fixes in Wagepoint on May 29, 2019.

Features/enhancements

1. Profile switcher – users can switch to other active employee or contractor records without going back to the list of active employees/contractors.
2. Adding earnings for multiple assignments – removed the restriction that prevented users from entering earnings in the payroll process for employees that have more than one assignment.
3. Off-cycle vs regular payroll – updated the standard payroll reports to indicate which payrolls were processed as off-cycle runs. 
4. Paygroups displayed in alphabetical order – we updated the first step of the payroll process i.e. paygroup selection so that the groups are organized alphabetically. 
5. Income tab – added a column in the list view to display the income type as well as the description. 
6. SIN validation – added validation to prevent users from entering invalid SIN during employee/contractor setup. Additionally, employees can no longer edit their SIN in the employee portal. 
7. Phone number validation – added 10-character limit validation to prevent users from entering an invalid phone number during company setup.
8. Auto-approve alert – added an alert to indicate if a paygroup is set up for auto-approval.  

Bug fixes

1. Posting journal report – accrued vacation payable line item updated to use the correct GL account number, if applicable. We also fixed the report so that non-payable income codes are reflected in both the debit and credit columns. 
2. My employee account – fixed a bug that prevented the employee account selection from being saved. 
3. Active paystub memo – only paygroups with an active memo will have an edit icon displayed against it

May 2019

We released the following features and bug fixes in Wagepoint on May 8, 2019.

Features/enhancements

1. Remittance report – the gross taxable earnings include employer contributions toward benefits as per provincial rules. 
2. Paystub memos – in addition to company-wide notifications, you can add individual messages to paystubs for specific employees. 
3. Date and timestamp validation – in keeping with our processing timelines, we require customers to process payroll three (3) business days prior to the desired paydate by 12 pm EST. This timing cut-off is enforced by a timestamp validation. Additionally, customers can no longer select a paydate that is more than 30 days in the future.
4. Posting journal report – if you make any changes to an employee or contractor record with regards to their departments, incomes or deductions after the cycle end date but before the payroll is approved, the posting journal report will reflect those changes upon finalization so that debits and credits match. 

Bug fixes

1. Year to date report – select This year to date and pick the year-end form to verify that all earnings, taxes and deductions are being reported to the correct box on the form for the current year. 

June 2019

We released the following features and bug fixes in Wagepoint on June 20, 2019.

Features/enhancements

1. Monthly pay period forecasting – added a new field to the creation of monthly paygroups that will let companies indicate if their monthly pay periods always end on the last day of the month. If the user selects Yes, the pay period end date will automatically fall on the last day of the month. 
2. Filter user accounts – added filters to let administrators organize user accounts by access type, account and employment status.
3. HSF rate – added field validation to prevent users from entering negative values
4. Time-based earning codes – updated Double Overtime earning code so that it accepts hours (instead of $ amounts) in the payroll processing screen. The hours entered will be calculated at 2 x hourly rate. 
5. Employee switcher search functionality – improved the search to allow employers to use both first and last names to narrow results. 
6. Remittance report – updated the report to include the initial collection of EHT (processed manually) to allow for better reconciliation of tax remittances. 

Luna – Features/enhancements

1. Google calendar integration – this new feature will let employers connect a Google calendar to their Luna account via the Configure Settings menu. When a manager approves leave, an event will be created in the company's Google Calendar for the leave date. If the leave is deleted, it will automatically be removed from the calendar as well. This integration is in addition to the ICS Calendar File that is included in the approval emails to both the employee and supervisor who approved the leave. The ICS File allows the employee and supervisor to import the leave on their personal calendar. Note: you can only connect a single Google Calendar account. 

Bug fixes

1. Hours (CSV) import – updated the CSV import to include the time-based earning code flag. This update ensures that the Hours (CSV) import excludes any earning codes that are not tracked in hours.
2. Contractors payroll account numbers – fixed a bug that prevented employers from saving the payroll account number for a contractor whose vendor type is Business. The update also supports the entry of RS, RC and RT account numbers.
3. Year-to-date report – added validation to prevent the report from erroring if a company with no payrolls processed yet accesses the Year-to-date report tab. 
4. Off-cycle toggle – fixed a bug that caused the off-cycle setting to switch back to No if the user refreshes or tabs away from the payroll process. 

July 2019

We released the following features and bug fixes in Wagepoint on July 26, 2019.

Features/enhancements

1. Error validation on import functionality – added validation to prevent a user from uploading the Earnings CSV template using the [Import hours] functionality and vice versa. 
2. Additional tax withholdings – employees with additional federal tax withholdings will now be able to see those amounts separately on their paystub. Employers can also see this information separated out on the payroll register report. 
3. We've updated the termination modal for contractors to remove the Request ROE option since contractors are not eligible to receive EI benefits.
4. Workers' compensation account validation – we've added validation to ensure that employers enter the correct workers' compensation account number for their province. We've also added an alert to notify customers of the provinces in which we cannot support electronic remittances i.e. New Brunswick, Newfoundland, Nunavut, Yukon, and Northwest Territories. We can still calculate the amounts, but employers are responsible for remitting the payments. Note: employers are responsible for reporting their workers' compensation payments directly to their provincial agency for all provinces. 
5. We've updated functionality in the Edit income modal to dynamically calculate associated hours for all hours-based earnings. Note: if you enter 0 hours for one of these hours-based earning codes, it will automatically zero out and remove the earnings as well.  

September 2019

We released the following features and bug fixes in Wagepoint on September 13, 2019.

Features/enhancements

1. Change report – a new report to track and audit changes made to employee records 
2. 7shifts integration – update to support employee and job role mapping so that users can import hours into Wagepoint even if the employee names are not an exact match in both systems.
3. Income and deduction tax settings – improved transparency around the federal tax settings that are applied to income and deduction codes. 
4. SwipeClock integration – API update to require users to map departments if they have set up departments in SwipeClock.   
5. TSheets integration – update to renew expired tokens properly so that account access isn't dropped when tokens expire. 
6. Validation fix to prevent users from paying an employee more than once for the same cycle end date 

December 2019

We released the following features and bug fixes in Wagepoint on December 7, 2019.

Features/enhancements

1. Dashboard for our accountant and bookkeeping partners – a new interface to help our partners manage and process payroll for their clients. 
2. Mass updates for deduction types – the ability to add and update deductions for all your employees at once. 
3. Deputy integration – update to separate overtime from regular hours
4. TSheets integration – update to refresh token on each API call to prevent the integration connection from disconnecting
5. Content fixes – added all the reasons for ROE with the corresponding Service Canada code in the employee termination modal, updates to the employee invitation email and the employee address change notification. 

Bug fixes

1. Deduction register and Employee detail reports – fixed the bug that causes extra columns to appear if there is a comma and the order in which the columns are displayed. 
2. Added validation to prevent a user from deleting a WCB rate if it has been used in a payroll
3. Updated the company selector page to display the DBA name so users with access to more than one company can now find the right company faster